By volunteering in the Southern Cross Round the Bays 2027 event series (the “Event”), I (“Volunteer” or “I”) acknowledge and agree to the following terms and conditions, which may be updated by Stuff Limited (“Stuff”) from time to time without notice.
Volunteer team managers who submit entry forms on behalf of their volunteer team members undertake to make each team member aware of these terms and conditions. Stuff reserves the right to remove any team member from the event at any time for any reason, including if the team manager does not have the requisite authority to sign up that team member.
1. Volunteer Sign Up Rules and Disqualifications
1.1 I declare that all information supplied by me to Stuff is true and correct.
1.2 I understand that should my contact details change after sign up is completed, it is my responsibility to notify Stuff at roundthebays@stuff.co.nz.
1.3 I certify that I am/my volunteer team members are 16 years or older.
1.4 Stuff may remove any Volunteer whose behaviour is inappropriate, offensive, unsafe or likely to endanger others or property. Volunteers must not be under the influence of alcohol or drugs on the course or at Bib Collection..
2. Health, Safety and Personal Responsibility
2.1 Stuff organises and hosts the Event and recognises its obligations as a Person Conducting a Business or Undertaking (“PCBU”) under the Health and Safety at Work Act 2015. Event planning and risk management procedures are in place to help ensure, so far as reasonably practicable, the health and safety of all participants and Volunteers.
2.2 I must take all reasonable steps to look after my own safety and the safety of others.
2.3 I must report any hazards immediately to Event officials.
2.4 I certify that I have undertaken sufficient training, am medically fit to participate, and am not aware of any condition that may endanger myself or others.
3. Medical Assistance and Emergencies
3.1 I consent to receiving any medical assistance deemed advisable by official medical personnel during the Event.
3.2 My personal information may be shared with medical personnel in the event of an emergency. I must include accurate information about any known medical conditions and emergency contact information on my Volunteer Registration Form.
4. Assumption of Risk and Indemnity
4.1 I acknowledge that participating in an outdoor event entails inherent risks, including but not limited to inclement weather, uneven terrain, potential collisions with others or the spread of communicable illnesses. I assume all such risks, whether foreseen or not.
4.2 To the fullest extent permitted by law, I release and indemnify Stuff (including its directors, officers, employees, contractors, volunteers, sponsors and partners) from any liability arising directly or indirectly from my participation, except to the extent any negligent conduct by Stuff cannot lawfully be excluded or restricted. This indemnity includes costs incurred in defending or settling any claim brought against Stuff.
5 Changes and Cancellation
5..1 Stuff may modify, postpone or cancel the Event if circumstances (including inclement weather, force majeure, or safety concerns) make it reasonably necessary.
5.2 Where possible, changes will be published on the Event website and/or via Event e-newsletters and/or via social media.
5.3 Stuff is not liable for any costs I incur (including travel or accommodation) as a result of any modification, rescheduling or cancellation of the Event.
6. Personal Information, Privacy, Media and Photography
6.1 I have read and consent to the terms of Stuff's Privacy Policy (available on Stuff's website), which applies to how my personal information is collected, used and protected. I may request correction of my personal information at any time by emailing privacy@stuff.co.nz.
6.2 By volunteering for the Event, I consent to Stuff collecting, storing and using my personal information for administration of the Event, and for marketing and promotional purposes. This may include sharing my personal information with Event sponsors, charities, or fundraising platforms if I have selected to donate or fundraise.
6.3 I authorise Stuff and its related companies, sponsors, partners and fundraising platforms to record and use my name, image, voice, statements, and Event results in any form of media, online or in print, for marketing or promotional purposes related to the Event or future similar events without payment or compensation.
